How To Redact In Word For Mac

• How To Redact In Word For Mac
• How Do I Redact In Word

Ever get a.doc (Microsoft Word) file as an email attachment on your Mac, only to find that you can’t seem to open it or do anything to view the contents of the file? There are an incredible number of Windows PCs in the workplace. And almost all of them have a program called Microsoft Word, which is by far the predominant word processing application. Word creates.doc or.docx files, which is its native file format. Occasionally, Windows users decide to forward on one of these.doc files to a friend or colleague, forgetting to inquire whether they have or use Microsoft Word. A typical Mac user, in fact, won’t have Microsoft Word on their Mac.

Remove it: Both Word and PDF documents can carry metadata. Into the output file, which is rarely what is wanted when redacting a Word document. Mac OS is a trademark of Apple Computer, Inc., registered in the United.

It is certainly available, and even popular among Mac users. But if you are a casual computer user, you probably haven’t invested in Microsoft Office for Mac, which means you don’t have Word. So how can you open these files? Fortunately, a Mac user has many options. The first is to simply use TextEdit, a program that comes with Mac OS X. Long-time computer users might mistake TextEdit for a simple text editor, like Notepad or SimpleText.

But TextEdit is capable of relatively advanced formatting, and can do tricks like, well, open.doc files. But TextEdit is no Word. Wi-fi router for mac. Word has hundreds of layout and design elements that can do anything from a simple letter to a complete book. Fortunately, the vast majority of Word files that you will get will be rather simple, barely touching on Word’s real power.

So opening them in TextEdit will most likely give you at least a glimpse at the content of the file. However, don’t expect the layout or design of the document to be intact. Here’s an example of a Word document on the left, and the result when you open it up in TextEdit on the right. But don’t grab your wallet go off and buy Office for Mac yet. You’ve got some more options if TextEdit doesn’t cut it.

Two open source office programs can be downloaded and installed for free, and both can open and display Word files, including some of the design features. The first is OpenOffice, which you can get at The second is NeoOffice, which is at The second program is actually and off-shoot of the first. Here is how NeoOffice 2.2 displays the document (right) compared to the original in Word (left). There is another free solution to opening Word files on your Mac, and it is one that is not obvious. If you have a Google account, such as a gmail account, you can use Google Docs at This is an online office suite that is completely free and includes its own powerful word processor, which you can use right in your Web browser.

You can also upload.doc files and Google will instantly convert them for you. You can then see the contents, though they look a lot like the do in TextEdit, without the design elements.

Now, if you do want to spend some money, you could always go for Microsoft Office for Mac, which naturally gives you the best compatibility. You can also use Pages, part of Apple’s own office suite iWork.

But the idea is to be able to open a.doc file that you get in an email without much hassle. Another method I like is to email the person back and let them know about their faux pas. They shouldn’t assume that you own an expensive business program like Word.

They probably didn’t think about it. In my experience, those.doc files are often just a few simple paragraphs of text, which could have been pasted in the body of the email itself.

I’ve even received.doc files that contain nothing but a single image, which could have been attached to the email on its own. On the other end of the spectrum, you have large companies that send out official documents as.doc files. They should be told not to expect their customers or clients to have Word, and they should switch to a much more universal format like.pdf which can be easily read on Windows, Mac, Linux and even devices like the iPhone. Thanks to Gary Rosenzweig for this great contribution. Gary runs the useful Apple Mac news information site.

It’s must reading (along with this site too, of course). Speaking of “using MS-Word to send a short paragraph”, I still remember the whopper of an e-mail I once received.

Note that this was back in the 28.8K dialup days. The person had received an error message from our (MS-DOS, text-based) program. The error consisted of a few short lines of text.

Rather than using Windows’ ability to cut-and-paste text from the window, the user decided to take a full 1024x768x24-bit screenshot and paste it into an MS-Word document. And, since the error occured more than once, two screenshots were included. The file was then saved in RTF format (perhaps he was actually thinking “maybe they don’t have Word”?), effectively doubling the size of the file. Finally, it was attached to an e-mail using BASE64 encoding. A 13MB e-mail to ask about a.

Selecting Text The first step in editing text that appears on the screen in Word is to learn how to select it for editing. You can always click within a document to move the cursor to change text, or use Backspace and Delete to remove text. However, this can be time consuming. What if you want to remove a whole chunk of text?

Or what if you want to move one paragraph to another location? Well, by selecting text, you can delete or move entire paragraphs or pages. You can also format your document. You can change the font size, color, style, or any number of other things. Being able to select text in Word 2016 is mandatory, even for the absolute beginner.

Whenever you select text in Word, the text appears highlighted, as shown below. Selecting text is easy and done in three easy steps. Move the cursor to the beginning of the text that you want to select. Click and hold in the left button on your mouse. Drag it over the text you want to select. It will highlight the selected text, as shown above. Simply release the mouse button when you are finished selecting text. If you want to select the entire document, simply click on the Home tab and click Select on the far right in the Editing group. Click the downward arrow beside Select and choose Select All.

Cutting Text Once you've selected text, there are several things that you can do with it. Naturally, you can select text to format it. Perhaps you want to change the font type or size. We'll cover how to do that later.

However, you can also cut selected text from a document as a way to either delete it from one location, then paste it elsewhere in the same or different document. If you'd like to remove text from one location in the document to paste into another location, use the Cut command. For example, below is an excerpt of the biography of F. Scott Fitzgerald. Let's say we want to reverse the two paragraphs. In other words, we want the second paragraph to be the first paragraph. We will use the Cut feature in Word to accomplish this.

Select the text or object to be cut and copied. We've selected the second paragraph. Click the Cut icon in the Clipboard group under the Home tab. As you can see below, the paragraph is now cut from the document.

Now, click on the area in the document where you want to 'paste' the text that you just cut. Using our example, it's before the first paragraph. Once you see the cursor, go to the Ribbon. Under the Home tab, click Paste in the Clipboard group. Copying Text Once you select text, you can also copy it. Copying text means you copy the text you've selected, then you can paste it somewhere else in the document – or in another document. When you copy text, the text you've copied remains in the document. There are three ways to copy text and objects to the clipboard. Select the text or object to be copied and click the copy icon in the Clipboard group under the Home tab. Select the text or object to be copied, position the mouse pointer over it and right click. Then select Copy from the menu.

The Clipboard Whenever you copy anything in Word, it is automatically sent to the Clipboard. The Clipboard does just as its name implies. It holds the text that you copy and paste for you to use. The Clipboard and its associated tools can be found on the Home tab at the far left end of the ribbon. The Clipboard group looks like this: Click the arrow at the bottom of the Clipboard group to see its contents. The clipboard will open as a long window to the left of your document. It can only hold 24 objects. When a 25th object is added, the first copied item is removed. To empty the Clipboard, click the Clear All button at the top of the Clipboard menu. You can remove individual items from the clipboard by moving the mouse pointer over the item, then clicking the arrow button that appears to the right of the object. In the dropdown menu, select Delete. Paste The Paste command allows you to copy an object from one location in the document to another, or from another Office Program into Word 2016. You can use the Cut or Copy feature to move an item to the clipboard, then use Paste to place it elsewhere into a document. There are three ways to Paste text or an object into a document: 1.

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Move the cursor to the point in your document where you want to place the item and click the Paste icon. It looks like this: 2. Move the mouse pointer to the place you wish to insert the item and click the right mouse button. Select one of the paste options from the dropdown menu. We'll discuss the options in just a minute. Move the cursor to the point in your document where you wish to place the item and press CTRL + V. Ordinarily, Word pastes the most recently copied item. To paste an object that was copied earlier, position the cursor at the point in your document you wish to paste the item, then open the clipboard and click the item you wish to paste. You can also move the mouse pointer over the item to be pasted, and click the arrow that appears to the right of that item. Then select a paste option. Paste Options is what you see when you right click your mouse to paste into a document. See below. You also see Paste Options when you click the downward arrow below Paste on the Ribbon.

Paste Options allows you to specify the method of pasting that you want to use. This will be important if you want to keep or remove formatting for the selected text. Let's explain what we mean. Let's say for example, that we want to paste a paragraph of this article into another article with a different font size, or into another document with a different font.

How To Redact In Word For Mac

Word 2016 gives us the option of preserving formatting, making the formatting match the area of the document where we paste our text, or pasting text only and not any images that we cut or copied. Again, Paste Options only appears when you right click your mouse to paste – unless you select your Paste option from the Ribbon.

Once you've copied or cut selected text, then right click, you'll see this: These are your paste options: Paste using original formatting of pasted text. Merge formatting. Paste using the formatting of the majority of the text in the document.

Allows you paste text only.  Are there any current-version dwarf therapist style applications. Any graphics or images will not be pasted, only text. Paste using the formatting of the destination text, or the text where you paste into.

Inserting Text You can insert text anywhere in a document simply by moving the cursor to the desired location and typing. Word automatically moves all text to the right of the cursor over as you type. However, if you'd rather replace the text as you type, Word 2016 gives you two options:.

Select the text you'd like to replace and start typing. This deletes the highlighted text and positions the cursor in its place. Use Overtype Mode. To turn on overtype mode, click on the File tab, then select Options. You will then see this dialogue box. Click on Advanced in the left column.

How Do I Redact In Word

Put a Checkmark beside 'Use the Insert key to control overtype mode' or the 'Use overtype mode' box. If you select the 'Use the Insert key to control overtype mode' box, you can toggle overtype mode on or off by pressing the Insert key. AutoCorrect AutoCorrect automatically corrects some errors you make. For example, by default, Microsoft Word will start the first letter of every new paragraph with a capital letter.

It also may recognize certain words and make corrections for you without ever having to use Spell. However, you can customize AutoCorrect to find and correct certain errors - or to leave certain 'errors' alone. To customize AutoCorrect, click on the File tab, then click Options on the left. Click Proofing in the column on the left.

Next, click the AutoCorrect Options button. The screen you will see will look like the one below. Click on the AutoCorrect options button, and you can specify words or even math that you want Word to correct as you type. As you can see, by default, Word will automatically turn: (into a smiley face emoticon: J. It will also create a trademark symbol ™. These are default corrections that Word makes for you. You can add your own too. To add your own, type in what word or symbols you will enter in that you want Word to automatically correct. We're going to type 'Universal Class' and have it replaced by 'Universal.' We're doing this to have uniformity in our documents. Click the Add button when you're finished. Now, let's click the Math AutoCorrect tab in the dialogue box.

Undo and Redo But let's say you accidently delete something or deleted it and then decided that you want it back. You grit your teeth and start to grumble, trying to remember the exact wording. It's a lost cause, right? Wrong. The makers of Word anticipated this problem and supplied an easy solution. The Undo button! The Undo button is on the Quick Access Toolbar. It looks like this:. You can click the downward arrow beside the Undo button to determine how many steps backward you want to take with your undo. If you scroll down the list above to the bottom to AutoFormat, everything above AutoFormat will be undone too. You can undo up to 100 actions. Hyphenation Word 2016 can hyphenate words at the end of lines for you, or you can choose to do it yourself. By default, hyphenation is turned off, which means Word won't hyphenate words that are at the end of a line. Instead, it will just move the word to the next line.

To use the hyphenation feature in Word 2016, click on the Layout tab, then go to the Page Setup group on the ribbon. You'll see Hyphenation, as shown below. If you click the downward arrow beside Hyphenation, you'll see that None is selected. This means no hyphenation (default.) If you want Word to hyphenate words for you, select Automatic.

This means that Word 2016 will hyphenate words that appear at the end of a line rather than moving it down to the next line to keep your text within the margins. Word will use its settings to decide how to hyphenate words. Just keep in mind, it does NOT mean Word will hyphenate words such as ‘how-to.' You can also select Manual. This box will pop up and ask you to specify how you want words hyphenated. Word will search your text for words that can be hyphenated and ask you how you wanted hyphenated.

See the snapshot below: You can also set options to tell Word the maximum amount of space to allow between the word and the right margin. This is called the Hyphenation Zone. To set the amount of space yourself, go to Hyphenation, click the downward arrow, then click on Hyphenation Options. In this window, you can also select to automatically hyphenate the entire document, hyphenate words that are in CAPS, and manually set hyphens as we just learned to do.